Strategic and Recurring Track
The Limited Submission Team (LST) manages and facilitates the Strategic and Recurring Track LS process for federal and foundation opportunities for TAMU, AgriLife, TEES, HSC, and Galveston. A select group of strategic and recurring LS opportunities has been identified that impact the university’s strategic research mission and priorities (Appendix 1: STRATEGIC AND RECURRING LIMITED SUBMISSION OPPORTUNITIES for a current list). This track offers additional institutional support to increase the success rate of these identified opportunities. The Strategic and Recurring Track consists of four phases, as outlined below. Note: the timelines below may need to be adjusted to account for the sponsor’s deadline.
Identification and Communication
The Strategic and Recurring LS opportunities are communicated campus-wide including a request for Notice of Intent (NOI), using the following methods:
- Announcement in the Limited Submission Newsletter (click to subscribe). This Newsletter is sent to subscribers on Wednesdays.Anyone, including students and staff, may Subscribe. New faculty/staff are not automatically subscribed to this newsletter.
- Posting on the Texas A&M Limited Submissions Website.
- Direct communication, if applicable, with the Deans, Center/Institute Directors, Associate/ Assistant Deans for Research, and Faculty.
- OSI will proactively identify faculty interest/expertise and foster collaborative engagement for effective proposal team building for identified strategic and recurring large-scale LS opportunities. Databases will be utilized (i.e., RDASH, SCHOLARS@TAMU, and MAESTRO) to identify researchers with relevant interests/expertise aligned with the target LS and encourage them to submit an NOI.
Note: Phase 1 will start at least 3 months before the anticipated release date of the RFP by the sponsor.
Campus Response
Notice of Intent
Interested applicants are required to submit a NOI through InfoReady, with a standard response time of 3 weeks. The NOI will gather general information such as researcher information, interests, expertise, proposal idea/topic, interested role(s), and other information. After the NOI deadline, a list will be generated and shared with everyone who submitted to promote transparency and encourage members to explore potential collaborations based on shared interests and expertise.
Note: Submission of a NOI is required for participating in the next phase.
Internal Proposal
InfoReady will be utilized for Internal Proposal applications. PIs who submitted NOIs will be contacted and encouraged to submit collaborative and team-based proposals for the internal competition. The internal proposal will contain form information and uploadable PDF documents detailed in Table 2. The intention is to collect information to ensure a quality internal review.
Note: Phase 3 will start at least 2 months before the anticipated release date of the RFP by the sponsor with a standard response time of 4 weeks.
InfoReady Requirements for Strategic and Recurring Track
| Form Information | Uploadable PDF documents |
|---|---|
| PI and Co-PI Information (Name, College/School, Department) | 5-page description |
| Proposal Type (New, Resubmission, Renewal) | References (no page limit) |
| Submitting A&M Institutions (TAMU, TEES, AgriLife, HSC, Galveston) | Biosketch (PI and Co-PIs) |
| Cost Share Acknowledgement | Rough Budget (no justification required) |
| Indication of type/track (if applicable) | Sponsor Feedback (if resubmission) |
| Plan to address reviewer comments (if resubmission) |
Internal Review and Nomination
A review committee, consisting of relevant experts with background knowledge and experience with the sponsor, will be convened for each specific opportunity. Relevant evaluation criteria will be provided to the committee to guide the review process. As appropriate, consideration may be given to renewals and resubmissions that have a positive history with the sponsor. If needed, shortlisted proposal teams (based on scoring and evaluation by the review committee) may be invited to give oral presentations to the review committee, resulting in the final selection of proposal team(s) for nomination to the sponsor. The LST will notify all team leads regarding the outcome. A list of non-selected proposals will be generated (title and name of PI/Co-PIs) and shared with PIs of the selected proposal team(s) to explore potential collaborations.
Pre-Proposal/Proposal Development Support
Units within the DOR will provide selected/nominated proposal team(s) with necessary proposal development support to reduce administrative burden and increase the chance of success for the selected team(s). Assistance by the relevant DOR supporting office is identified below. Phase 5 will start immediately after notification of the selected/nominated proposal team(s).
Note: LST may solicit feedback regarding the LS process from proposal teams, after submission of the proposal(s).
Strategic Initiatives Office
- Provides team building support for internally selected proposal team(s), including workshops, feedback sessions, administrative/logistic support, webinar engagement, travel to visit sponsor, etc.
- Coordinates with Government Relations, IT, MarCom, and other relevant units (if needed).
- Coordinates requests for institutional commitments with relevant unit heads (if needed).
- Coordinates requests for teaching relief or postdoctoral support with relevant unit heads (if needed).
Research Development Services
- Provides full-service proposal management support, including coordination with SRS and Research Compliance for smooth submission.
- Provides assistance with non-scientific documents.
- Provides proposal writing and editing support.
- Provides proposal graphic/videography support (if needed).
- Provides internal review and quality checks (compliance check and review criteria assessment)
- Provides external consultant support (red teams, if needed.)